28 May Save Money by Getting the Most Out of Your Office Copy Paper
Do Not Waste Your Copy Paper
According to Record Nations, the average office employee goes through 10,000 sheets of paper each year. Office workers burn through paper at a breakneck pace, and it can cost companies lots of money when it has to be replenished too often. By reducing the amount of paper you use, you can save money and benefit the environment by reducing your company’s carbon footprint. Use these tricks to get the most use of your office paper, and reduce the amount of money you need to spend to restock it.
Paper Consumption is Increasing
Despite a heavy reliance on digital media in the modern age, paper consumption continues to increase each year. According to eFileCabinet, America consumes more paper per capita than any other location in the world, at about 500 pounds annually. Coupled with this is the fact that more people focus on recycling steel rather than paper. While many people do recycle, piles of paper products end up in landfills across the country, and decomposed paper releases methane into the air, harming the atmosphere.
Things are not all bad though, because thanks to an increased focus on recycling and preservation, there are now more trees on the planet than there were 100 years ago. According to World Atlas, however, it takes about 24 trees to produce a single ton of paper, so if paper consumption continues to increase this will not matter in the long run. This is why we have to do what we can to reduce the amount of paper we use in the office.
How to Lower Your Paper Consumption
Do Not Print Everything Out
Other, less important documents can just be sent over to coworkers through emails so paper is not wasted. Documents can easily be shared through sharing websites, so if you need to share a document with someone you do not have to print it out to get it where it needs to go.
In order to lower the amount of money you spend on copy paper you need to think about how you can use less of it. A common tactic is to only print out the documents that you need to have physically. For example, anything that needs to be signed or presented to a client will have to be printed out.
Check Everything Before You Print
There is nothing worse than finding a critical spelling mistake on a document after you print it out. Not only do you have to go back to fix the mistake, you have also wasted an entire sheet of printer paper. This is why you should thoroughly check over your work before you print anything out.
Before you print a document out, read it back to yourself to make sure everything sounds okay. In addition, you should always be mindful of how you spell certain words. For example, if you spell out the word “four,” but meant to spell out “for,” the program may not identify it because the word is not technically misspelled.
By checking your work, you can avoid having to reprint an entire document because of a simple spelling mistake.
Use Both Sides of Your Paper
Something that many office workers forget is that there are two sides to every sheet of paper. Whenever you have to print something out that is comprised of multiple pages, remember to use both sides of a sheet. This cuts paper consumption down by 50%, which can save your company a lot of money in the long run.
If you have trouble remembering to do this, several printers have double-sided printing functions already built-in. After one side is printed out, the printer pulls the paper back in, flips it around, and prints on the other side. Try setting your device’s settings to do this as a default so you do not have to change the settings manually every time.
Check On Your Printers & Copiers
Printer jams and low ink levels play a key role in wasting paper in an office environment. When a jam occurs, the printer chews up the sheet of paper, making it impossible to print anything else on it. In addition, when ink levels are low, documents you print out look faded, and can be very difficult to read.
Always check your ink and toner cartridges to make sure all your documents come out in pristine condition. Also, be sure to check on your devices to make sure they are in good working order. If your printer is having issues, call someone to service it as soon as possible so you do not run the risk of wasting more paper. Until the machine is fixed, keep all your documents digital for the time being.
Buy Recycled Paper
You can save lots of money by shopping for office paper that has been produced with recycled materials. Recycled paper is considerably cheaper to purchase, so if you need to restock you should find green paper products to buy. By doing this, you are also helping to keep paper products out of landfills, so they can be transformed into new products.
To ensure that these recycled products keep being produced, make sure you recycle old documents instead of tossing them into the trash. Doing this helps to keep landfills clean of unnecessary junk. According to Brandon Gaille, paper accounts for 16% of landfill waste, and you can help reduce this number by recycling your paper products.
Be smart with your paper usage, and you will save your company lots of money that can be refocused into other areas.
Global OS has other tips to reduce your carbon footprint.